Office Relocation 101

What you should know before embarking on the process.

Relocating a fully-functioning business to a new location is a complex and time-consuming process that involves many details. The best way to prepare for an office move is to understand what’s involved in the process, and obtain the right information and resources. Take advantage of everything that is available to you at so that you don’t waste time reinventing the wheel. This article will help you get up-to-speed quickly on navigating the move process.

Understanding the Big Picture

Understand what’s involved in the relocation process, from start to finish. These are the primary elements, although there will be many tasks involved with each one.

  • Securing the new office facility with the help of a commercial real estate representative
  • Preparing the new facility to support your business operations and staffing
  • Transferring furniture and decorations
  • Transferring business equipment and services
  • Purchasing any new items, such as equipment and furniture
  • Facilitating employee relocation
  • Preparing for and overseeing the move
  • Notifying others of the move
  • Closing out with the old office
  • Regaining full business functionality at the new facility
Knowing What to Do First

Plan your relocation effort by identifying what needs to be done, who should be involved, and the timing elements so that the move occurs in a seamless manner. Take care of these items first.

  • Create a budget
  • Develop a relocation team
  • Identify the relocation vendors needed for your transition
  • Select the move date
  • Create a transition strategy
  • Determine the needed facility preparations
  • Create a relocation task list or schedule of duties
Navigating the Process

Don’t reinvent the wheel. Take advantage of the information, tools, and resources that are available to you to short-cut the process. Browse through materials at the, such as articles and tip sheets. Read advice from people who have successfully relocated their offices and review sample materials in the Relocation Successes section. Professional office relocation products are also available, which will save you much time and money in trying to figure it out on your own. A good option to start is the Office Relocation Starter Package.

Some Parting Tips

It’s important to have a solid transfer strategy, the right relocation team, and the best vendors working with you to make the project a success. Really understand your business and how it should function at the new office. Have a comprehensive task list so that nothing is missed, and a realistic budget to monitor and contain costs. Communications with the move team and staff are integral so that everyone is informed and productive. Adapting to change will be a constant throughout the project, while continuing to keep the move on track.